Experienced Office Manager

BluSense Diagnostics ApS Copenhagen Full-time
Salary Competitive
BluSense Diagnostics is an award-winning, innovative start-up in the MEDtech business, working hard to become a global leader within infectious point-of-care diagnostics! We combine complex scientific areas such as nanotechnology, molecular biology, biochemistry, optics, hardware and software engineering in developing the next generation of point-of-care testing for infectious diseases. We are a highly motivated team of 50 employees from 20 nations, with offices in Denmark and Taiwan.

Are you ready to work in a rapidly growing Biotech start-up? And do you imagine yourself being a part of a dynamic international team? Then we are excited to see what we can accomplish together when your skills, ideas, and perspectives meet ours!

About the Job

We are looking for an experienced Office Manager, who will be responsible for a wide range of administrative and operational tasks. The Office Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communications, streamlining administrative procedures, inventory control, staff guidance, and task delegation, and is an integral part of our operations team, which includes Finance, HR, and Quality Assurance.

We need an energetic professional who doesn't mind wearing multiple hats. Someone who is confident in handling a wide range of administrative and executive support related tasks and can work independently with little or no supervision. Our Office Manager needs to be organized, flexible, and enjoy the administrative challenges and demands of supporting a team of diverse people.  

 

Scope

Administrative Assistance

  • Ensure the efficiency of day-to-day operations on behalf of all management and staff.
  • Arrange for meetings internally and externally. Responsibilities can vary from meeting room set-up and ordering of lunch, to a full end-to-end planning of meetings over several days including meals, transportation, store visits, and evening arrangements.
  • Serve as the main point of contact for BluSense – by answering and screening phone calls, emails, and meeting and leading guests to meeting rooms.
  • Maintain efficient levels of office consumables (e.g. stationery, printer supplies, fruits, snacks, etc.)
  • Process travel reimbursements.
  • Grant-related employee time-sheet administration. 

HR Support

  • Arrange birthday and anniversary celebrations as per company policy.
  • Run various reports supporting HR in ad hoc and regular queries.
  • Support HR in employee related queries and in the initial recruitment phase.
  • Organize induction programs and training schedules for new employees.
  • Assist the organization’s HR function by keeping personnel records up to date, such as our Holiday List. 

Facilities Support

  • Secure and maintain a spotless office environment.
  • Retain relationships with our service providers and external partners, including our travel agency and cleaning company.
  • Serve as the liaison between BluSense and Symbion – printing, picking up and shipping parcels, collecting mail and deliveries, issuing keys and tokens for new employees. 

 

About You

Key Skills and Qualifications

  • Strong attention to detail and problem-solving skills.
  • Strong organizational and planning techniques.
  • Excellent written and verbal communication skills, preferably some Danish proficiency.
  • Expert in Outlook, PowerPoint, Word, and Excel.
  • Proven track record of office management responsibilities, systems, and procedures.
  • Understanding of human resources management practices and procedures.
  • Working knowledge of business and management principles. 

Key Personal Attributes & Proficiencies

  • Communication and Employee Relations.
  • Analysis and Assessment.
  • Judgment and Decision Making.
  • Time Management and Adaptability.
  • Planning and Organization.
  • Initiative.
  • Teamwork.
  • Process Improvement. 

 

What We Offer

A challenging, but always exciting, working environment within the Symbion Science Park start-up community located in Østerbro.

  • Working in a Biotech start-up who wants to make a difference in the world.
  • A possibility to form your own job and to contribute cross functional.
  • Co-operation and exchange of ideas within a multinational and interdisciplinary team of colleagues.
  • Professional and personal development and being part of an international high-tech company.
  • Easy transport by S-train and parking space for free.
  • Possibility to grow in tasks. 

 

How to Apply

Apply ASAP by sending us your CV and cover letter via thehub.com.

Preferably, the right candidate can start ASAP.

Please reach out to Robert Burger, COO and Founder, at robert@blusense-diagnostics.com if you have any questions regarding this position or about BluSense Diagnostics.

Perks and benefits

This job comes with several perks and benefits

Free coffee / tea
Free coffee / tea

Get your caffeine fix to get you started and keep you going.

Near public transit
Near public transit

Easy access and treehugger friendly workplace.

Social gatherings
Social gatherings

Social gatherings and games; hang out with your colleagues.

Free friday beers
Free friday beers

Friday is something special, let's enjoy a beer together.

Maternity / paternity leave
Maternity / paternity leave

Kids are the future, go spend time with them.

Working at
BluSense Diagnostics ApS

BluSense Diagnostics is a young and dynamic MedTech company, a spin-off in 2015 from the Technical University of Denmark. The company is developing a point-of-care blood testing device for infectious diseases, such as dengue and Zika.BluSense has a team of highly skilled professionals bringing together expertise in areas encompassing microfluidics, biochemistry, electronics, optics, nanotechnology, computing and product design.

Read more about BluSense Diagnostics ApS

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