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Personal Assistant / Experienced Secretary (part time)

Part-time, Copenhagen
Monthly salary:

Competitive

BluSense Diagnostics is an award-winning, innovative start up in the Biotech business, working hard to become a global leader within infectious point-of-care diagnostics! We combine complex scientific areas such as nanotechnology, molecular biology, biochemistry, optics, hardware and software engineering in developing the next generation of point-of-care testing for infectious diseases. We are a highly motivated team of 50 employees from 20 nations, with offices in Denmark and Taiwan.

View more about BluSense Diagnostics ApS

Keywords

personal assistantsecretary

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Are you ready to work in a rapidly growing Biotech start up? Do you imagine yourself being a part of a dynamic international team? We are excited to see what we can accomplish when your skills, ideas and perspectives meet our dynamic team.

The position

We are looking for a Personal Assistant (PA)/ Experienced Secretary for a part-time position, being responsible for a range of administrative and operational tasks. We are looking for a responsible, service minded, organized and structured individual to take that role. You will be a part of our operations team, including Finance, HR, and Quality.


Responsibilities

Administrative office support 

  • Provide complete secretarial and administrative support and manage the day to day operation of the office. 
  • Arrange for meetings internally and externally. Responsibilities can vary from meeting room set-up and ordering of lunch, to full end-to-end planning of meeting over several days including meals, transportation, store visits and evening arrangements. 
  • Provide support and helping to maximise the productivity of the management’s time by managing diary’s/calendars and travel schedules. 
  • First point of contact in our office – lead guests to the meeting room.

Facilities 

  • Secure spotless office environment and maintenance 
  • Order office supplies (e.g. fruits, printer supplies, access cards for employees etc.)
  • Be a contact person for our service providers and external partners, including our travel agency and cleaning company
  • Ad hoc office tasks and general support to teams where required 
  • Pick up and ship parcels

Administrative HR support 

  • Arrange birthday and anniversary celebrations as per company policy 
  • Run various reports supporting HR in ad hoc and regular queries 
  • Support HR in employee-related queries and in the initial recruitment phase
  • Update holiday list
  • Travel reimbursements

Qualifications/Requirements 
Experience 

  • Previous PA experience from an international work environment supporting several managers 
  • Used to work with high integrity and confidence (will be exposed to sensitive information) 
  • Experience of arranging travel for managers (ideally on a global level) 
  • Great attention to detail (especially when checking documents, budgets and diaries) 
  • Experience of coordinating successful meetings and events
  • Basic understanding of facilities requirements in a professional office environment

Competencies

  • Strong skills in using Outlook, PowerPoint, Word and Excel 
  • Manage and prioritize several competing requests at a time and manage own work load 
  • Ability to work in a young, challenging, multi-cultural and changing environment 
  • Fluent in English and Danish - verbal and written 
  • Positive attitude, good team player
  • Good communication skills
  • Proactive and able to work independently

We offer

  • We offer 
a challenging and dynamic working environment as part of the start-up community in Symbion Science Park, located in Østerbro.
  • Working in a Biotech start-up aiming to make a difference in the world 
  • A possibility to form your own job and to contribute cross-functional
  • Co-operation and exchange of ideas within a multinational and interdisciplinary team of colleagues
  • Professional and personal development in an international high-tech company
  • Easy transport by S-train and parking space for free
  • Possibility to grow in tasks and working hours

How to apply 

We will process applications as they arrive. Therefore, please submit your application and CV as soon as possible and no later than May 15th via The Hub. Qualified applicants can expect to be called for an interview before the deadline.

We are offering a part-time position, 20 – 25 working hours pr. week. Preferably, the right candidate can start in May/June.

Please reach out to Pernille Mau, Finance and Administration Manager (pernille@blusense-diagnostics.com) if you have any questions regarding this position or about BluSense Diagnostics. 

Perks & Benefits

Free coffee / tea: Get your caffeine fix for free
Located near public transit: Easy access and treehugger friendly workplace
Social gatherings and games: Hangout with your colleagues
Free beer on Fridays: Friday is something special, let's enjoy a beer together
Maternity / paternity leave: Kids are the future, go spend time with them
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